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Accusum Accounting Service Cc

We deliver service in the small to medium business enterprises and individual tax payers we can assist with the following; Bookkeeping Accounting Company registration eFilling Payroll Property lease management (Placement,...


JMD Solutions

JMD Solutions offers accounting, bookkeeping and payroll services for small to medium businesses in Port Elizabeth and surrounds


Ann Hughes Bookkeeping Services

Ann Hughes Bookkeeping Services provides bookkeeper services in Hout Bay, Western Cape and surrounding suburbs.


Ann Hughes Bookkeeping Services

Bookkeeping to Trial Balance on Pastel


BG Bookkeepers & Tax

We provide bookkeeping, tax & payroll services for individuals, NPOs & small organizations




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Why hire a bookkeeper?

Many small to medium sized businesses and organisations employ the services of a bookkeeper in order to keep their financial records in order and to ensure that debtors pay their accounts as agreed and creditors are paid timeously. A bookkeeper tracks the daily financial movements within a business and is able to provide requested information on matters pertaining to the financial health of the business.

What can a bookkeeper help with?

Strong mathematical skills and analytical thinking

Bookkeepers have been in practice for centuries, with the descriptive name of “Bookkeeper” first appearing in the English language around 1555. In those far-off days, bookkeepers were responsible for manually recording and reconciling financial records in large books called ledgers, and all of their work was performed by hand, including all the necessary calculations. These days, calculators and computer programs perform many of these tasks automatically, but a bookkeeper is nevertheless required to have an excellent understanding of mathematical skills.

Payrolls, overtime and wages management

A bookkeeper is responsible for the accurate recording and historical storage of the records relating to all monetary transactions and assets such as property, machinery or vehicles within a company or organisation. Bookkeepers are responsible for the compiling of payrolls and paying of employees and in this regard they need to ensure that the information they have regarding the working hours of each employee is very accurate and takes into account factors such as overtime, sick- or unpaid-leave, and up-to-date details relating to the wages of each employee. Employees are the lifeblood of any business, and unhappy staff who may have been incorrectly underpaid may bring the organisation to a critical halt very quickly.

Bookkeepers handle many aspects of the financial affairs of a business, including responsibilities such as bank deposits, calculating VAT returns and payments, submitting accounts to clients and following up on payment, paying creditors, handling and recording cash, credit card and online EFT payments, daily checking and reconciling the online bank account/s of the business, and preparing business accounts up to trial balance stage on an annual basis for presentation to the accountant or external auditors to sign off. Bookkeepers are tasked with preparing monthly accounts which are provided to management and may be presented at monthly Board meetings. It must be noted that a bookkeeper does not shoulder the full accountability relating to the business accounts, as this falls within the responsibility of a qualified accountant, but is a vital component in the preparation, compiling and recording of the daily accounting functions which are required.

Fulltime or per-project basis

A bookkeeper may be employed as a full- or part-time permanent member of staff, but very small businesses may choose to use the services of an external bookkeeper as and when required.  In such cases, the bookkeeper is provided with all the necessary information required by the business owner but will probably not have access to the online bank accounts of the company, and is reliant on monthly bank statements provided to him or her to reconcile debtors and creditors accounts and VAT returns. Appointing an external bookkeeper is a viable and cost-effective method of keeping financial records accurate and updated and presenting professional accounts and monthly statements to clients without having to carry the cost of a permanent employee. This arrangement suits many bookkeepers who prefer to work for a number of different clients and can arrange their working lives around family commitments. Such contract bookkeepers are very professional in their dealings with clients, although one must be aware that sometimes they may not be immediately available during periods when they are out of office during the preparation of annual accounts for another company, or may be away on leave. If this is not going to be a major problem for the small business owner, then this is probably the best route to follow.

How to choose the right bookkeeper?

Check their ratings and reviews

Your company or small business is important to you, and you obviously want to use the services of an experienced and conscientious bookkeeper who can be relied on to keep the financial wheels of the business turning smoothly. If you are planning to permanently employ a bookkeeper, you can either advertise the position directly or use the services of a recruitment company to find the right applicant. Professional recruitment companies will check references and present the best candidates for interview, thus giving you peace of mind and preventing you having to interview many possibly unsuitable people. If you are looking for a contract bookkeeper, the best option would be to use word of mouth referrals from business associates or friends. Alternatively, you can contact reputable bookkeepers who advertise their services online or through newspapers, and make arrangements to meet with them personally to discuss your needs and budget. Always check testimonials from previous and existing clients, either by asking for telephone numbers and contacting them directly, or checking online reviews that they have posted. Uptasker is a valuable resource in finding contract bookkeepers in your area and checking their online reviews.




Top bookkeeper tips

Top bookkeeper tips

Do not cut corners when selecting a bookkeeper for your business, particularly when opting to use a contract bookkeeper. Choose a professional with whom you feel comfortable, has contactable references who provide good feedback, has an understanding of your business if possible and whose work is promptly and professionally delivered. Agree a monthly retainer fee which suits you both, and you will then be able to concentrate fully on your business, knowing that the financial aspects will be well taken care of. For more tips, see our bookkeeper articles.


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More bookkeepers near you

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Jeff & Associates Registered Accountants

The Jeff and Associates Firm was established just over five years ago and is growing from strength to strength. Since our inception, we have focused on building strong relationships with...


Pupuma and Associates

We offer a world class service in East London. We offer in-house accounting services and training to help you manage your finances while concentrating on your business. We come to...


Holloway & Borgstrom Chartered Accountants

Services: accountants, accounting firm, chartered accountants, business consulting services, business consulting, bookkeeping, tax registration, tax advice, tax audit, business evaluation, auditing services


chris knoetze

Growing a business is often all consuming leaving you without focus, so let us help you by giving you the right advice to become a successful venture. We enable and...


Khwalo Business Accountants & Auditors

Khwalo is the Private Company that is managed and owned by the previously disadvantaged Youth. Khwalo Business Accountants and Auditors specialises in providing practical solutions specifically designed to enhance the...


nib Accountants & Brokers

With Nigrini Investment Brokers, you are always assured of matchless commitment to service, in-depth knowledge of the industry and expertise that comes with ten years’ experience. For complete peace of...


Dkalmin IT

The practice was formed in 1990 by David Kalmin and comprises a full service accounting practice. We currently employ 22 professionals including one Chartered Accountant and one Professional Accountant. Our...


Fenns Incorporated

Fenns Incorporated is a South Africa-wide accounting and auditing firm built on principles of professionalism and integrity; committed to the sustainable evolution and development of our staff and clients. We...


Fm On Call Investments

FM on Call provides a range of professional accounting services to clients throughout South Africa. This includes assistance with your debtors, creditors, cash flow and annual audits. We pride ourselves...


Frymer & Associates

Frymer and Associates was established in 1979 and with the knowledge and experience gained during the past 30 years are able to offer small and medium size businesses personalised and...


B K V Inc

ACCOUNTING Preparing budgets and cash flow statements Assistance with your planning process in order for you to achieve your business goals Processing financial transactions Computerised accounting services Assistance with keeping...


Papilsky Hurwitz Chartered Accountants

Papilsky Hurwitz Chartered Accountants have a long-standing legacy of offering our clients service excellence. We are mindful that is it essential for our clients to receive well-deserved personal attention to...